GDPR (RODO) audit

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GDPR (RODO) audit

Our law firm offers comprehensive legal services in the area of audits of personal data processing procedures (GDPR / RODO). We built our knowledge and experience long before RODO came into force. Our lawyers regularly conduct audits and implement RODO. If you need legal support in this area – we can help you. We invite you to familiarize yourself with our offer.

RODO audit – what does it consist in?

A RODO audit consists in verifying the procedures in the field of personal data protection that are applied at the client’s company. The purpose of the audit is to bring the Client’s processing of personal data to a state in which it fully complies with applicable laws and modern standards.

A RODO audit means minimizing the legal risks associated with the processing of personal data.

RODO audit vs RODO implementation

RODO audit is a service similar to RODO implementation. RODO implementation is carried out in an entity that has not applied any data protection procedures in the past. The RODO audit applies to entities that already have a certain standard of data protection, but it does not meet the applicable requirements.

RODO audit – for whom?

If you are wondering whether you should conduct a RODO audit at your company, we have some tips for you. Based on our experience, we recommend you conduct an RODO audit in the following situations:

  • when you have not reviewed your data protection procedures for an extended period of time. Standards in the area of data protection, just like the business reality around us, do not stand still and are subject to dynamic changes. If you haven’t reviewed your RODO procedures for the past few years, you should definitely consider an RODO audit.
  • you have recently made a change in your organizational structure, legal form or the focus of your business, in which case your data protection procedures, even if they met current standards, most likely require adjustment and modification.
  • if you process personal data on a large scale or if you process special categories of data (commonly referred to as sensitive personal data) – in such a case, the data processing process is associated with increased risk. RODO documentation should be subject to periodic review by a lawyer
  • there has been a data leak at your company, or if you have been fined for non-compliance with RODO regulations – in the situation described above, your procedures will most likely need to be modified. This way you should avoid similar situations in the future.

How does the RODO audit work?

We conduct an RODO audit in three stages as standard:

Stage Iidentification and assessment of the current state of your personal data processing. At this stage, the RODO audit generally requires the active involvement of the Client’s representatives responsible for the processing of personal data.

Stage IIpreparation of the necessary procedures and documents.

Stage IIIdiscussion of the prepared documents with the Client’s representatives responsible for personal data processing at the Client’s enterprise. Legal support in the practical application of procedures.

The manner in which the audit is carried out may vary on a case-by-case basis. In each case, our goal is for the Client not only to have the required documents and procedures, but also to effectively apply them in practice.

What issues does the RODO audit cover?

The answer to such a question will never be the same. This is because the RODO audit covers all those spheres of the Client’s business that are relevant to the processing of personal data. The scope of the audit is therefore dependent on the specifics of the Client’s business. By way of example, different issues will comprise a RODO audit in a healthcare entity, while different issues will comprise a RODO audit in an IT company.

In our experience, examples of issues verified during an audit at a typical commercial company include: issues related to the audited entity’s contractors, the way services are marketed, distribution channels, the complaints process, ways of recruiting, monitoring used, relations with subcontractors and service providers, the register of contractors, the correspondence register, the Data Protection Officer, IT safeguards used, analytical tools used, established scopes of access to data, ways of storing data in physical form, and others.

DPIA (Data Protection Impact Assessment)

The audit and implementation of RODO are sometimes associated with the preparation of a so-called DPIA. The term DPIA is industry-specific and not widely known. Therefore, it is first necessary to answer what is behind this rather enigmatic name. A DPIA is nothing more than an assessment of the impact of an entrepreneur’s actions from the perspective of data protection principles.

In a nutshell, it can be said that a DPIA consists of identifying the processes for processing personal data at an enterprise, assessing these processes from the point of view of applicable regulations, and identifying and assessing the risks associated with the processing. In practice, almost every DPIA is a rather elaborate document.

The provisions of the RODO indicate in which cases the preparation of a DPIA is mandatory. A DPIA should be prepared in particular in case of:

  • large-scale processing of health data,
  • data processing using new technologies (in particular, using profiling).

A DPIA should be prepared, for example, by a healthcare entity that provides telemedicine services using dedicated software (so-called patient assistant), or a company that provides a network of electric scooters. A DPIA will not be required in principle for an accounting firm or a typical online store.

The DPIA is intended to demonstrate that the legal risks associated with data processing have been analyzed and measures have been taken to prevent data security risks from occurring.

The DPIA is a formal requirement. The document is not subject to notification to the data protection authority, but may be subject to analysis during an inspection by the authority.

On the other hand, the analysis of the various stages of the project in terms of its security for personal data adds value to the project. The development of a DPIA makes it possible to eliminate or reduce possible risks at an early stage and facilitates the creation of optimal solutions from the perspective of data security.

A DPIA should be distinguished from a risk assessment of money laundering and terrorist financing, which deals with AML issues.

Why us?

We have been dealing with data protection law continuously since 2016. We have been conducting compliance audits of personal data processing even before RODO came into force.

We have successfully conducted dozens of RODO audits and implementations. We have worked with entities with a diverse structure and object of activity.

RODO audit conducted by our law firm is a guarantee of cooperation with titular lawyers (legal advisors, attorneys), who have gained experience over many years, while working on the most demanding projects.

Our portfolio includes the provision of legal services in the field of personal data protection to the following entities, among others:

– IT companies,

– Healthcare entities,

– Entities providing services in the area of new technologies,

– Project companies,

– Real estate developers, real estate brokerage agencies,

– Manufacturing companies,

– Commercial companies operating in the model of commercial representation.

What do you gain by conducting a RODO audit?

Certainty that the procedures and documentation used in your company are fully compliant with the law and meet current standards

Legal security – minimizing the risk of negative legal consequences. This includes administrative penalties for violations of RODO regulations, as well as claims through civil proceedings.

Time and cost savings – an RODO audit in many cases leads to both time and cost savings. This can be achieved by applying two principles that apply under RODO – the principle of proportionality and the principle of minimalism. First, by developing efficient procedures for processing personal data (in accordance with the proportionality principle). Second, by limiting the scope of personal data processing in your company to only those data that are legally necessary (in accordance with the principle of minimalism).

How to start cooperation with us?

If you are interested in our offer write to us! Use the contact form at the bottom of the page or contact us through the contact tab. We will reply to your message within 24 hours.

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